Embedded Files
Eagle Ranch Property Owners Association
5000 Nolan Drive Box A-11
Pueblo, CO 81004
A Covenant Restricted Community
Dear Eagle Ranch Property Owner:
In accordance with our by-laws, this letter is the official notification of our annual meeting and picnic to be held June 24, 2006.The meeting will be held in the barn located on Lot 47 on Kaitlyn Drive. The meeting will begin at 11:00 AM sharp. It is recommended that you arrive in sufficient time to register.
The following should be noted:
1. Only members in good standing with the POA will be allowed to vote. All dues must be paid up to date. Delinquent payments will be accepted at the meeting via cash or cashier’s check.
2. The meeting will follow a strict agenda. Only the subjects that are listed will be discussed. If you have an item or question you feel should be included, it must be sent to the board in writing by June 1st. It will be reviewed by the board and either answered individually or added to the agenda.
3. All proxies must be registered with the secretary prior to the start of the meeting.
Proxy votes should be considered very carefully. If you would like the board to represent your vote, please sign the appropriate statement. If you would prefer someone else to represent your proxy, please sign that statement and furnish his or her name and address. Whether you plan to attend or not, please return the form with your correct address and phone number so that we can maintain our mailing list. Mail all responses to Eagle Ranch Property Owners Association at the above address.
The picnic will be held from 1PM to 4PM. It will be modified pot luck. Those attending please bring item associated with your last names:
A-I Side Dish
J-R Salad of any kind
S-Z Dessert
The P.O.A will supply bottle water, meat, and a limited amount of lawn chairs. If you are local you may want to bring some extra chairs. Please bring your own beverage. This is a family event, we prefer you not bring alcoholic beverages.
Please use the enclosed form for RSVP and/or proxies. Be sure to indicate the number attending so that we can plan accordingly.
ELECTION:
Since this is a term expiration year, all five positions will be open. You will be provided with a paper ballot which will state the name of the current Board Members running for reelection and blank lines to record any floor nominations. All current board members are residents on Eagle Ranch or in Pueblo, which is highly desirable. Therefore, we appeal especially to local property owners, who are interested in becoming a board member. If you would like to be considered for a role on the board, please indicate on the form attached. Please keep in mind, in accordance to the by-laws (article 5 section 2), members are only voting for members of the board, not offices. At the conclusion of the annual meeting, the new board members will decide who will hold each respective office.
Ken Simpson
President ERPOA
______________________________________________________________________________
5th Annual Meeting Agenda
June 24, 2006
Call to order @ 11AM sharp by Board President Ken Simpson
Minutes from the June 25, 2005 Annual Meeting
Treasurer’s Report
Income and Expenses Fiscal Year Ending 6/30/2006
Proposed Budget- Fiscal Year Ending 12/31/2007
Guest Speaker- Evan Consalves Road Maintenance
Old Business
o Volunteer Fire Department
New Business
o Covenants Discussion – Revised Colorado State Requirements
o Trail Access
o Election of Board of Directors
Adjournment
_____________________________________
Legislation:
The State of Colorado has enacted legislation affecting the conduct of property owner associations such as the ERPOA. We are currently reviewing these guidelines. However, one important change indicates that the percentage of votes of property owners necessary to change or revise our covenants must be not less than 51% or more than 67%. Our covenants currently state a 75% requirement. To assist the Board in considering this requirement, we are soliciting your input. Attached ballot includes provision for such input.
___________________________________
Volunteer Fire Department
By Nicole Swartwood
I spoke to the volunteer fire department chief, Ted Thurman, at Red Creek Spring Ranch (north of Hatchet Ranch) in April. I asked him some questions; such as how did they start? Mr. Thurman said that they ended up splitting the volunteer fire department into a separate organization from their homeowner association because some homeowners didn’t want the yearly dues being applied to other things other than road maintenance. They applied for grants and accepted donations to start the volunteer fire department. The start up costs included helping to purchase worker’s comp, liability insurance, oxygen tanks, fire resistant gear, safety courses, CPR courses, CDL licenses, etc. Mr. Thurman also mentioned you must have a heated, insulated building for your fire fighting truck, so the water doesn’t freeze in the winter. They are borrowing a fire truck from the Rye Fire Department under the agreement that they dispatch their people to help respond to Beulah or Rye’s fires.
Mr. Thurman mentioned after nine years of working on the volunteer fire department, they are finally recognized by their homeowner’s insurance to be considered for lowering their fire rating from a ten to an eight. He mentioned the number of volunteers available with the proper training and equipment will help determine the insurance rating.
We are continuing to research our best options with the available resources that we have. Please contact us if you have any questions or ideas about starting a volunteer fire department for Eagle Ranch.
_____________________________________
President’s Message:
As indicated, the proposed budget enclosed requires an increase in the annual assessment to $200.00, the maximum allowed without approval by property owners. The revised assessment allows for a nominal increase in the General Reserve, which has been depleted by approximately $14,800.00, primarily to cover both normal and extraordinary road maintenance incurred or projected since June 30, 2005. However, we are facing several known extraordinary road expense, as follows.
1. The depth (1” to 2”) of road base on Madison, Abbey, Jessie and a portion of Shadow Lane is woefully inadequate for anticipated residential and construction traffic. Depending upon the type of road base utilized, it is estimated that the addition of 2” to 3” road base will cost from $8,500 to $11,500. There is currently no existing or in process residential homes, or traffic, on these roads, so it would appear prudent to address this situation before there is, otherwise we may be put in the position of replacing those roads at substantial cost.
2. The road base on the Reba Court bridge should be replaced, and additional road base applied to the west of the bridge. Estimated cost: $3,000. (Note: This was brought up at the 2005 annual meeting and a home is now under construction on the west side of the bridge.)
3. The budgeted amount for general spot application of additional road base to replace that normally lost should be at least doubled to $6,000.
4. The General Reserve should include provision for bridge maintenance and repair.
The ERPOA currently has approximately $19,000 available in the General Reserve.
With the above in mind, it is noted that for every $25 increase in the annual assessment, an additional $2,765 can be added to the General Reserve. It is the Board’s opinion that realistically the annual assessment should be increased to a minimum of $250 for a four year period, effective January 1, 2007. This should allow sufficient funds to cover the items listed above and allow maintenance of a minimum reserve of approximately $25,000. As indicated above, this would require your approval, which we are requesting on the attached ballot. In any event we invite any comments or suggestions for consideration by the Board. If approved, appropriate revision would be made to the current budget proposal.
It is noted that the foregoing does not allocate funds to the General Reserve for possible fire protection purposes.
There is a line item for this issue on the ballot. Please note that your Proxy does NOT count on this issue. You need to vote.
To get our budget year aligned with our dues collection year (calendar year) this budget proposal will be in two parts:
a) July - Dec., 2006 (dues @ $150 per lot)
b) Jan. - Dec., 2007 (dues @ $200 per lot)
BUDGET PROPOSAL
(a) (b)
Fiscal Year Ending 06/30/2006 7/01/2006 to 12/31/200601/01/2007 to 12/31/2007 Combined 07/01/2006 to 12/31/2007
$ $ $ $
INCOME
From Annual Assessments collected (available) 20,575 (1) 5,122 (2) 21,400 (3) 26,522
Interest - General Reserve Savings 284 84 200 584
Net Income 20,859 5,206 21,600 26,806
Borrowing from the General Reserve 7,680 7,094 07,094
Total Income 28,539 12,300 21,600 33,900
EXPENSES
Road Maintenance 16,092 10,800 17,380 28,180
Engineer Reports (bridges) 1,400 0 0 0
Association Expenses 709 350 600 950
Newsletters 395 250 500 750
Traffic Control, speed limit signs 306 0 00
Repair to Kaitlyn bridge – erosion 3,890 0 00
Reimburse General Reserve 0 0 2,220 2,220
Insurance (possibly adding Nature Trail) 625 900 900 1,800
Total Expenses 23,417 12,300 21,600 33,900
As is evident above, the total actual and projected expenses for the period 06/30/2005 to 12/31/2006 exceed or will exceed,
without benefit of the General Reserve, income. Accordingly, the ERPOA Board will increase the annual assessment to $200.00
per parcel, effective January 1, 2007. This is the maximum currently authorized by our Covenants (Section 8.5) without approval
by the association members.
(1) Includes $4,081 carryover from collected assessments available at 06/30/2005.
(2) Carryover from collected assessment available at 06/30/2006.
(3) Assumes 100% collection of 2007 assessments.
Eagle Ranch Property Owners Association
5000 Nolan Drive Box A-11 Pueblo, CO 81004
A Covenant Restricted Community
Ballot and RSVP
READ FIRST
SIGNATURE REQUIRED:
PLEASE CHECK YOUR CHOICES, SIGN AND RETURN by June 1, 2006
_______ I will attend the June 24, 2006 annual meeting
Number of Adults________________
Number of Children________________
________ I will NOT attend
_______ I will NOT attend and DO hereby give my proxy to the President of the Eagle Ranch Property Owner’s Association
________ I will NOT attend and do hereby give my proxy to:
Name: ________________________________
Address: _______________________________
________________________________
________ I would like to be listed on the ballot to be a Board Member.
________________________________________
I approve the budget with the increase in annual assessment at $200.
________Yes _____No
Proposal: Annual assessment to be increased to $250 for a four year period beginning January 1, 2007, after which time it will be reviewed. (PROXY WILL NOT APPLY HERE)
_______ Approve of Increase
_______ Disapprove of Increase
I believe it should take ___________% of property owners to pass a revision to the covenants (between 51-67%).
Additional Comments or Items to possibly be reviewed at the annual meeting:
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
Signature: ______________________________________________
Lot #_________________ Date: _______________________
Your PRINTED Name: _____________________________________
Address: _______________________________________________
_______________________________________________
________________________________________________
Phone: (____) ______-__________
E-Mail ___________________________________________
Google Sites
Report abuse