2014 Annual Meeting

2014 Eagle Ranch Property Owners Association Annual Meeting,

held on June 28, 2014, at the Lamb Branch Library, in Pueblo, CO

Present – Four board members

(M-a-L position is vacant),

3 other lot owners

The meeting was opened by president Tom Ossner at 11:30 am.

1. Disclosure Statement – The 2014 Disclosure statement was read by Tom and he stated the agenda for this year’s meeting.

2. Annual Meeting Minutes – The 2013 annual meeting minutes were read by secretary Horst Armbrust. These minutes can be read on our website – ERPOA.US. The minutes were approved by the membership present at this meeting, after a short discussion about trash and trespassing, which included having called the Sheriff’s office and having an officer come out to view the trespassing results and tell us how to handle trespassing occurances.

3. Treasurer’s Report and Past Due Assessments – Treasurer Ken Simpson gave a verbal Treasurer’s Report. He stated that as of today, our bank balance is $4,299.40. The grader balance is $10,416.69, with 5 quarterly payments remaining. We have 17 lots of 15 owners that are delinquent in their payments. That total is $11,200.59. Our association had to “swallow” $2,085.68 because of chapter 7 delinquency rulings. Ken mentioned that one property owner with 2 lots owes about 40% of the entire delinquency amount, but because the owner lives out of state, there are problems in obtaining that money. We also have a lot owner who filed for chapter 13, who is behind in making the promised payments. Ken stated that default notices and liens are placed on delinquent lots and that the liens are effective, and we have gotten payments, as a result of filing liens. He said that it is a very difficult and demanding task to keep track of everything involved with the delinquent accounts.

4. Road Grading – Tom stated that we are doing road gradings differently this year, because we now have the grader on hand. We are doing “spot grading”, as opposed to grading the whole road. It used to cost $470.66 per mile to grade and now the cost is $286.36. That extra money is spent on road base. We recently put 9 semi trucks of base (which is about 29 tons per truck) on Siegel Way alone, and we could probably use another 9 tons on there. He stated that about 72% of the road base expense is spent on Nolan Dr. and Siegel Way.

5. Kaitlyn Bridge – Tom stated again that the Kaitlyn Dr bridge needs to be covered when the grader is paid off. That bridge abudment also needs to be checked out.

6. Grader Operators – There are several people who are interested in operating the road grader, once Evan gives up that position. Evan would be training these people on how to use the equipment and how to grade the roads the way he has done it in the past.

7. Grader Insurance – We are having problems with our grader insurance coverage. As a result, we are in the process of changing our current State Farm insurance agent to one that is more reliable.

8. Questions/Answers – Tom asked for questions from the membership present, and several items were discussed. The Little Burnt Mill Rd sign is hard to read and people are using the Scriven’s driveway to turn around, when they realize that they missed turning off there. Also the STOP sign at Nolan and Siegel is not in the proper location and needs to be changed. Several of the street entranceway posts are in need of repositioning or replacement. The legality of having many animals on a lot was discussed. Another topic was the Nolan Dr. bridge and how to fix the potholes on that bridge, especially where metal from the bridge is exposed.

9. Quorum/Budget – Horst stated that we had 16 mail-in proxies for the board president, 4 board member and 3 lot owners present at this meeting, to make a quorum. Only 20 votes were required for a quorum, due to so many delinquent lot owners not having a vote. We also had 19 YES votes for the 2015 budget with 5 abstentions, to pass the budget for next year.

10. Board Positions - The current four Board of Directors agreed to stay on. Bob Robler expressed an interest in joining the Board of Directors and with one board position being open and no floor nominations, an elective ballot was cast by the Secretary in favor of the proposed board.

The meeting was adjourned at 12:10 pm.

Board of Directors

President - Tom Ossner

Vice President - Ken Martin

Secretary - Horst Armbrust

Treasurer - Ken Simpson

Member-at-Large - Vacant