2016 Annual Meeting

2016 Eagle Ranch Property Owners Association Annual Meeting,

held on June 25, 2016, at the Lamb Branch Library, in Pueblo, CO

Present – Five Board members,

18 lot owners

The meeting was opened by President Tom Ossner at 11:30 am.

1. Disclosure Statement – The 2016 Disclosure statement was read by President Tom Ossner.

2. Annual Meeting Minutes – The 2015 Annual Meeting Minutes were read by Secretary Horst Armbrust. These minutes can be read on our website – ERPOA.US. The minutes were previously approved by the Board of Directors.

3. Treasurer’s Report and Past Due Assessments – Treasurer Ken Simpson handed out a copy of the Interim Income and Expense Statement to the Board members. This statement covers income and expenses for the period of Jan. 1, 2016 to Jun. 25, 2016. The figures stated by Ken from this report can be viewed as an attachment to these meeting minutes on our website. A question was raised by a lot owner, who wanted to know if the ERPOA insurance coverage includes liability against possible injuries on our roads and bridges. Ken will check into this and also what the amount of insurance coverage is. A discussion ensued on the various locations where accidents could happen, and where the Association would be liable.

The current delinquency total is $18,150.56. This is from 21 lots (20 owners).

4. Roads and Bridges –Tom said that we currently have a contractor looking at what material (possibly metal) to use, to cover the Kaitlyn bridge. A homeowner asked about possibly using culverts as bridges for our roads. Tom and Member at Large, Bob Robler, explained why it is not feasible to do so. Tom said that we hired a contractor, who used his own equipment to do our latest road grading. We would be willing to sell our purchased road grader, if a contractor is hired on a regular basis. Tom’s only issue with this grading was that no water was used, to keep the road base more compact. However we did have previous rainfalls, to keep the roads somewhat moist. Another contractor had been contacted before the grading was done, so that we have a choice of who will grade our roads, using their own equipment. The majority of people seemed to be happy with the way the roads were graded this time.

5. Board of Directors – Tom asked for volunteers to take over the four vacant (after this meeting concludes) positions on the Board of Directors. Bob stated that he is the only member that is running for re-election at this time. An explanation was given on how the new Board positions will be chosen. This will occur after the current meeting is concluded, and where the new Board Members will decide among themselves who will have what position on this new Board of Directors. After some discussion, the four volunteers from this meeting’s attendees are – Deborah Graham, Becky Robler, Chris Robinson, and Jim Sandusky. Since no other volunteers spoke up, the nomination was properly closed and the four candidates were unanimously approved by the meeting attendees. The outgoing Board members are – President Tom Ossner, Vice President Ken Martin, Secretary Horst Armbrust and Treasurer Ken Simpson.

6. Open Discussions – There were 13 comments in the returned mail-in RSVPs and Ballots, which Horst had summarized ahead of time and mailed to the Board Members for review and that Tom read out at this time. The last comment, regarding marijuana growing, came with an attached letter, which Horst read out loud, and which will be attached to our Annual Meeting Minutes on the ERPOA website mentioned above. A lively discussion followed, both pro and con marijuana growing, and the issues involved with marijuana growing around here. Someone brought up the point that Pueblo County has a Dark Sky Ordinance and that the use of a domestic water well will be an issue, if we allow marijuana growing on our lots. Bob thanked the outgoing Board Members for their time and service.

7. Quorum/Budget/Marijuana Issue – Horst stated that we have enough mail-in proxies for the Board, plus our membership present at this meeting, to make a quorum. We also had 35 YES votes for the 2017 budget, with 1 NO vote and 3 abstentions, to pass the budget for next year. On the Marijuana Issue vote, there were 24 votes for ‘In Favor’, with 11 votes for ‘Not in Favor’ and 5 abstentions. Ken stated that we need 72 YES votes in order to change our covenants. A discussion was had about not getting enough responses from lot owners to change any covenants. Horst stated that the phrasing of the Marijuana Issue on the RSVP was somewhat misleading, where the vote may have been somewhat different, had the issue been stated more clearly. A few other issues were brought up by several meeting attendees and answered by Tom.

The meeting was adjourned at 12:33 pm.

Board of Directors

President - Tom Ossner

Vice President - Ken Martin

Secretary - Horst Armbrust

Treasurer - Ken Simpson

Member-at-Large - Bob Robler