2012 Annual Meeting

2012 Eagle Ranch Property Owners Association Annual Meeting,

held on June 30, 2012, at the Lamb Branch Library, in Pueblo

Present – Four board members, as the v.p. had resigned a few months ago

8 Lot owners

The meeting was opened by president Tom Ossner at 11:30 am

1. Proxies – With 4 board members and 7 voting lot owners present and 10 mail-in proxy votes, we had enough votes for a quoram at this annual meeting. The quorum was only 18, as we had 17 delinquent lot owners, that were not counted in, to come up with the quorum figure. The vote for the 2013 budget and assessments was approved 21 to 7, with 3 abstentions.

2. Disclosure Statement – The 2012 meeting disclosure statement was read by the president.

3. Annual Meeting Minutes – The 2011 annual meeting minutes were read by secretary Horst Armbrust. These minutes can be read on our website – ERHOA.ORG. The minutes were approved by the membership.

4. Treasurer’s Report – Treasurer Cathi Scriven handed out (copy attached), and gave an explanation of the treasurer’s report. The total amount in our ERPOA budget is $21,623.52. Cathi mentioned we still have 17 lot owners that are not up to date with their payments. She also mentioned that she is stepping down from her Treasurer position, due to family concerns. The membership thanked Cathi for her 8 years of service on the Board of Directors.

5. Road and Bridge Report – Tom presented a road and bridge report, in absence of a vice president, who would normally comment on this topic. The Shadow Lane entry way had to be replaced this year. A new culvert was installed on Madison, as we have new neighbors, that are now using that road to get to/from their house. Tom also talked about snow removal, stating that we stayed within our budget. He explained under what conditions the snow removal service is called in, as some homeowners had called in to complain that the roads were not plowed on a timely basis. We had 6 loads of road base put in this past winter and 8 loads for the spring grading. Siegel is in need of lots of base, as there is a lot of clay on that road. The street sign for Abbey Lane still needs to be bought and installed.

6. Questions/comments – There were several questions and comments made about the cement pad by the Nolan mail boxes, also about the use of those mail boxes by several St. Charles River Estates homeowners. The purchase of a mailbox on Shadow Lane by those homeowners was discussed also. Tom mentioned that Evan’s Earthworks (who does our road grading and snow removal) might be moving out of state, due to lack of work around here. Getting another company to do the grading might be a problem as no one else wanted the job, when Evan was awarded the current 5 year contract. Horst mentioned that we are having a difficult time with the collection agency that is going after our delinquent lot owners. We would like to have a better way of collecting the past dues, so that we can cut down on the thousands of dollars, that are currently being owed to our association.

7. Voting – With two board positions being open, Tom asked if anyone at this meeting would be willing to volunteer for a position. Previously, Ken Martin had indicated that he would be willing to run. Ken Simpson would also run for Treasurer, if no one else wants that position. Tom, Horst, and Tom Atchley will continue to stay on the board, if so elected. Ballots were handed out, containing those five names. The ballots were filled out by the attendees, and then counted afterwards by several volunteers. The vote was unanimous, with all 5 of the previously named people being elected to the board of directors. Actual board positions will be assigned by the new board members after this meeting is completed.

8. Kaitlyn bridge – a new surface on this bridge has not been installed yet. We are currently checking out the abutments of this bridge, as well as the other bridges, to see if they meet the required amount of cement beneath the surface. Until this issue is settled, Kaitlyn will not be covered.

The meeting was adjourned at 12:26 pm.

Board of Directors

President - Tom Ossner

Vice President - Vacant

Secretary - Horst Armbrust

Treasurer - Cathi Scriven

Member-at-Large - Tom Atchley