2019 Board Meeting

Eagle Ranch Property Owners Assoc. Board Meeting – February 19, 2019

Location: Main Library, Thurston Room

Called to order at: 7 pm

Members Present: Bob Robler, President; Chris Robinson, Vice President; Debby Graham, Treasurer;

Becky Robler, Secretary; Karla Thielbar, Member At Large; Jim Sandusky, member; Cathi Schriven, member; and the Mendozas, members.

Approval of Agenda: The Board approved the agenda.

Approval of Minutes: Chris moved to approve the minutes from October 16^th and November 4^th, 2018 as e-mailed to Board Members with corrections. Karla seconded the motion. Motion passed unanimously.

Updates:

1. Lot 30 - Currently have a purchase contract for full price. Closing is scheduled for Friday.

Lot 32 - Lots of inquiries, but no offers yet.

1. Lots 54, 84 and 88 - There have been changes of ownership on these lots recently.

Treasurer Report:

1. Please see the year-end report for 2018.

2. Income tax discussion - Need approval to use H&R Block for tax filing. Should cost $150-200 as in the past. Chris motioned to approve, Becky seconded the motion. Motion passed unanimously.

3. Delinquency list - decreased to 5 lot owners, for a total of $7293.45.

Business:

1. Set road usage fee for Snell, Pigg and Faris – Last year we billed and received $300 from the Snells, and Pigg. We did not bill Faris. We also collected $300 from Joe Obrien. Recommendations were called for. After discussion Chris made a motion to keep the fee structure the same for Snell, Pigg and Faris as for lot owners. Karla seconded. More discussion took place, and Chris amended the motion to charge Snell $400, Pigg $400 and Faris $200, based on amount of usage. Karla continued as the second. The motion passed unanimously.

2. Put fee structure on website – There has been a request to post the fee structure more predominately on the website. Karla said she would put it there.

3. Bylaw changes? – Should we stagger officers’ terms for consistency? After discussion it was decided not to since it hasn’t been a problem in the past.

4. Lot 66 discussion - The owners went into bankruptcy in 2013. They were supposed to surrender their lot to Sovereign bank. Santander bank bought the assets of Sovereign Bank in October 2013. They should have foreclosed on the property, but haven’t. Bob has written to the bank, but has not received a response. As far as he can tell they are owed about $25,000 plus interest and fees on the lot. Our attorney’s say we can foreclose on this lot for fees owed, but then we would be responsible to the bank for amounts owed. Our right of foreclosure does not supersede the bank, so we would have to sell the property for $40,000 to break even with our fees included. Someone is paying the taxes. Debby said she will try to find out who. At some point we may have to write off all but 6 months of assessments if someone buys or forecloses on the land.

5. Roads and Bridges -

a) Kaitlyn Bridge Update - Bob has been working with Wes Faris’ construction company. Faris gave us an estimate of $191,000 to replace the bridge with a metal arch culvert. There are some areas in the proposal that raise questions that Bob and Chris have. The engineer’s estimate was $220,000, so we are in the same ballpark. If we had a local source of fill, the cost would go down a little. We currently have a little over $100,000 and can probably put away another $10-20,000 per year, so we are currently 5+ years away from replacing the bridge unless we can borrow the money somehow.

b) Road improvements for fall 2019, Kaitlyn, Reba, Shadow - In the past 5 years we have concentrated 80-90% of our road improvement funds on Nolan and Siegel. So this year we need to concentrate on Kaitlyn, Reba, and Shadow lane. Nolan and Siegel will still be graded. We try to haul in 5-600 tons of gravel each year and put it where it is most needed. This year it is Reba court from the cattle guard up to the bridge, ¼ mile or less; Kaitlyn from the cattle guard to the bridge and some of the other side of the bridge, about ½ mile; and Shadow Lane - from the first house down to Madison. Becky made a motion to approve the road improvements as outlined by Bob, Chris seconded the motion. Question: What improvements? Answer: Gravel to the roads. All roads will get the usual maintenance of grading 2x/year. Passed unanimously.

6. Fire District possibility - Because the solar plant was turned down, no fire district will be developed as a benefit.

Bob made some phone calls. The closest district is Rye fire. They indicated they would be interested in annexing us. But it would have to be an unanimous vote of St Charles and Eagle Ranch or it would have to be done via an election with the costs being borne by the POA’s, which could be about $12-15,000. Each lot would also have to pay $300 to an improvement fund, then they would assess a mill levy on your tax bill. They currently cover Hatchet Ranch. They said it would be about a 25 minute response time. The advantage to being in a fire district is your insurance would go down. Rocky Mangini said that he thought that might be as much as $1500 savings. Unanimous votes is hard among property owners, but an election could be won. The city of Pueblo would only cover us if we were annexed into the city.

Meeting was adjourned at 8:05pm

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Eagle Ranch Property Owners Assoc. Board Meeting – August 6, 2019

Location: Karla Thielbar’s home

Called to order at: 1 pm

Members Present: Bob Robler, President; Chris Robinson, Vice President; Debby Graham, Treasurer;

Becky Robler, Secretary; Karla Thielbar, Member At Large

Approval of Agenda: The Board approved the agenda.

Approval of Minutes: Chris moved to approve the minutes from 2-19-19 as e-mailed to Board Members with corrections.

Debby seconded the motion. Motion passed unanimously.

Updates:

Lot 32 - Few inquiries to date, still is listed on Zillow. Lot 20 is currently listed for $38,000. The board decided to continue offering 32 for $40,000.

Business:

Roads and Bridges -

a) Kaitlyn Bridge: No new news to date. No one is going to put in a firm bid until we have all the money. It may be time to talk to the bank and see if they will offer us a line of credit. We currently do not quite have the full estimated amount that the bridge would cost and there are usually change orders and unexpected costs so we need a cushion. We also need a reserve of money for other expenses of the POA. Debby and Chris will talk to the bank to pursue a line of credit up to $200,000.

Only one contractor has expressed interest. Chris knows a company in Canon that might be interested, and he will pursue that. Many persons think we ought to put it out to bid, but we would need a full set of plans and specifications which would cost about $20,000. Public entities put things out to bid, but private companies usually just find interested contractors and negotiate.

b) Road improvements: All Seasons came in and did improvements to Reba Ct, Shadow lane and Kaitlyn, which all look great now. They also came in and re-did the approach and egress from each one of the cattle guards, because they were pretty rough after Snell cleaned out under them. The cattle guard re-do cost around $800. We need to think of road improvements for next year. Board members will drive the roads and talk about improvements to each at the annual meeting.

Spraying is indicated this year because of the rain. Chris obtained an estimate to spray all the roads of $13-1500, depending on the width of spray (4 or 6 ft). It was decided to go for the 6 ft.

Treasurer Report:

a) Income and expense sheet was presented. (see attached)

Sale of lot 30 discussion. Proceeds need to be adjusted for expenses and amount owed to the POA,

approximately $6-7,000. Debby will ask the tax person about us achieving non-profit, tax exempt status.

b) Delinquency Report was presented. (see attached) It was moved by Becky and seconded by Chris that this will be

posted on our website. Vote was 4-1 in favor. Motion passed. Debby suggested we file a lien on lot 86. Bob

suggested we talk about a lien filing policy at the annual meeting, so people will be aware of the policy

when and why it is done.

c) Proposed Budget:

Income: Included are 105 lots: there is a payment plan on 70; no income on lots 66 and 32. Three lots are not

included in the POA. If lot 40 sells they would then be included in the POA, but the other two would not. Also included: Road usage fees on non-residents and interest from last year.

Expenses and Other: See attached. Legal Consultation and Lien Recording was taken out, since all charges are recovered by charging the property owner in question. Tax expense on property sold is currently not included. If it is to be put here on the budget, we also must show that income as well. We have no idea what it might be at this point. After discussion it was decided to use a “carry-over” for the income item on the budget in 2020. Debby will talk to the tax preparer to see how we will deal with the sale and taxes on the proceeds.

*proposed assessment - Reduction to Common assessment - why? Total expenses are less than the total income from the common assessment, so it should go down. The special assessment is just for the improvement reserve. This balances out the income and expenses. Special assessment probably will never completely go away. It will go down after Kaitlyn bridge is done, but we need a reserve for unexpected large problems.

Meeting was adjourned at 2:20pm