2015 Annual Meeting

2015 Eagle Ranch Property Owners Association Annual Meeting,

held on June 28, 2015, at the Lamb Branch Library, in Pueblo, CO

Present – Five board members,

lot owners #20 (Sandoval),

#22 (Wilson),

#62(Swartwood)

The meeting was opened by President Tom Ossner at 2:00 pm.

1. Disclosure Statement & Agenda – The 2015 Disclosure statement was read by Treasurer Ken Simpson and Tom stated the agenda for this year’s meeting.

2. Annual Meeting Minutes – The 2014 annual meeting minutes were read by Secretary Horst Armbrust. These minutes can be read on our website – ERPOA.US. The minutes were previously approved by the Board of Directors.

3. Treasurer’s Report and Past Due Assessments – Treasurer Ken Simpson gave a verbal Treasurer’s Report. He stated that as of May 31, 2015, our checking account balance was $14,601.72. The savings account balance as of that date was $28,241.77. The total checking and savings account balances at June 27, 2015 equal $42,643.49.

The current delinquency total is $14,198.67. This is from 18 lots (17 owners). Ken stated that one property with a delinquency was sold without a request to the ERPOA for a property status report. The property was subsequently resold and in this instance a property status request was received from a title company. The delinquency was reported to the title company and the ERPOA subsequently received full reimbursement. Board Member-at-Large, Bob Robler, explained that the only times that a title company would not be involved in a sale of property is when a property is transferred to another party without any monies involved (gifting), or when the transaction does not involve a lender (cash transaction). A lender financing a purchase will always protect their investment by requiring a clear title and title insurance, provided by a title company.

Ken informed us that we have one more payment to make in September to pay off the grader balance. This payment is $2,083.37, and then the grader will be ours.

4. Grader & Operators – A lot owner at the meeting wanted to know where the grader was being kept and what maintenance is performed. The grader is being kept on Ken Simpson’s property and Tom explained that regular greasing and oil changes are performed on the grader. The water tank is being kept on Tom’s property. Tom also explained about the purchase of two blades for the grader. The question came up as to who would operate the grader, once we own it, and Tom stated that we have several people living on Eagle Ranch that are interested in operating the grader, and what their qualifications are. Tom also mentioned that the generator to pump the water into the tank had quit during the last grading and that we had to purchase a new generator. He also explained why water is being used to grade the roads. Another lot owner, who was present at the meeting, wanted to know if someone who knows how to operate a Bob Cat could also use that knowledge to operate the grader. Tom stated that it is quite complicated to operate the grader, having to control 6 levers to do the various functions, versus just a few levers to operate a Bob Cat. Furthermore, we can not have different volunteers to do the grading on their roads. Tom said that it normally takes 4 days to do the grading on our roads, and that a trained operator would have to do all of it. The training to be an operator is pretty intensive, due to the complexity of the equipment.

5. Nolan Drive & Siegel Way – Tom said that the Siegel Way road is in the worst shape of all the roads on the ranch. Even though 270 tons (9 truckloads) of road base were put on the road last year, it could probably use another 9 truckloads to get the road into decent shape. His statistics show that 14 of the 34 homes on Eagle Ranch access Nolan and Siegel. That is 41% , with 39% of all of our roads making up Nolan and Siegel. 72% of all the grading takes place on these two roads. We’ve had two gradings this year, and both of them were on Nolan and Siegel.

6. Questions/Answers – Based on other questions that were brought to the Board for discussion, Tom said that next year we will be putting more road base on our roads. Also, the road signs are hard to read, especially at night. Several of the street entranceway posts are in need of repositioning or replacement, due to rotting of the posts. The possibility of steel posts was brought up and dismissed, due to the high cost of using steel. The decision was made to remove the posts as they fail, and replace them with an extension of the existing posts and rail fencing. Grazing rights and fences around our properties were brought up by the membership, as well as enforcing our covenants (for trespassing, trash, broken vehicles, and multiple homes) or changing the covenants for marijuana growing, along with several other topics were brought up and discussed.

7. Quorum/Budget – Horst stated that we enough (17) mail-in proxies for the Board, plus our membership present at this meeting, to make a quorum. We also had 24 YES votes for the 2016 budget with 1 abstention, to pass the budget for next year.

The meeting was adjourned at 2:55 pm.

Board of Directors

President - Tom Ossner

Vice President - Ken Martin

Secretary - Horst Armbrust

Treasurer - Ken Simpson

Member-at-Large - Bob Robler