2020 Board Meetings

Eagle Ranch Property Owners Assoc. Board Meeting – May 24, 2020

Location: On Kaitlyn bridge

Called to order at: 10:00am

Members Present: Bob Robler, President; Chris Robinson, Vice President; Debby Graham, Treasurer;

Becky Robler, Secretary; Karla Thielbar, Member At Large.

Approval of Agenda: All members present approved the agenda

Approval of Minutes: Chris moved to approve the minutes from 2-26-2020 as e-mailed to Board Members with corrections. Karla seconded the motion. Motion passed unanimously.

Updates:

Lot 32 - is currently back on the market

Delinquency rate - There are still many outstanding assessments owed. No one has contacted us to claim hardship.

Treasurer Report: A summary of current expenses was given, including grading, legal and taxes that will be paid.

Currently there is $225,122.38 in savings and $8153.02 in checking. The treasurer will put the bulk of the savings in a CD to get a little more interest on our money.

Business

1. Roads and Bridges

a. Kaitlyn Bridge: We almost have enough to move forward. Bob and Chris will meet with the engineers to redesign to lower the grade of the road and bridge for possible cost savings.

b. Road improvements for fall 2020 - Members will look at Jessie Ct off Shadow Ln for needs and will apply improvement $ to Siegel and Nolan for gravel and improvements.

c. Mowing and weed spraying - Chris will take care of scheduling the weed spraying this year when it is time.

2. Roger Havel demand – Roger deducted $100 from his assessment for his grading and snow plowing without prior approval. He also declined to pay the late fee by dating his check May 1, 2020. The check was not received until May 19, 2020. After discussion stating that Roger and members at a board meeting were told that persons needed prior approval from a board member to perform work for the Association in order to be reimbursed. The prior approval would include the scope of work, and amount to be charged. Then a bill for services should be submitted. Currently we have a contractor that is providing grading of the roads. A motion to inform Roger that he needs to pay the rest of his assessment and late charge was made by Becky, Chris seconded. Passed unanimously. Bob will call Roger.

3. Policies – Our Lawyers suggested the Association include 9 policies at their education series. The board divided up the policies to be created and will work on rough drafts to be fine tuned and adopted at a future meeting. The policies are: 1. Collections; 2. Investments (Debby will work on these); 3. Covenant Enforcement, 4. Conflict of Interest (Chris will work on these); 5. Conducting meetings, 6. Alternative Dispute Resolution, (Karla will work on these); 7. Inspecting of records, 8. Reserves (Becky will work on these) ; 9. Adoption of policy and Rules (Bob will work on this one).

Meeting was adjourned at 11:03am