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Eagle Ranch Property Owners Association
5000 Nolan Road, Box A-11
Pueblo, CO 81004
February2011—Issue 15
The Official Newsletter of the Eagle Ranch Property Owners Association
A Covenant Controlled Community
Message from the Board
First off we apologize for getting the news letter out so late. We had hoped by
delaying we would have some news on different fronts, but have either been delayed or shelved. we had a very busy year ,with repairing the bridges, concrete retaining wall under Reba bridge, corrected drainage at Reba bridge, our normal grading and maintenance, work done around the mail box so we don't have to step in mud,
chasing down illegal dumping and now plowing the roads twice for the first time in years. we are now deciding what is the best material to use to cover the bridges (Reba and Kaitlyn are still bare metal), and as a final note we have ironed out the
dispute with St. Charles River Estates on the use of the trail. We have access. Well, time to get back at it, and thank all of you for your patience.
Groundbreaking News:
Two lots on the Shadow Lane complex have construction in progress.
Eagle Ranch Property Owners Association Annual Meeting,
held on June 26, 2010, at Fort Sonset in Pueblo, CO
Present – 11 Lot owners
The meeting was opened by President Tom Ossner at 11:42 am
1. Proxies – With the 11 lot owners present and 25 mail-in proxy votes, we had enough votes for a quorum (20%) at this annual meeting. The vote for the 2011 budget and assessment totaling $300.00 was approved 27 to 12.
2. Disclosure Statement – The 2010 meeting disclosure statement was read by the president.
3. Annual Meeting Minutes – The 2009 annual meeting minutes were read by secretary Horst Armbrust. These minutes can be read on our website – ERHOA.ORG. The minutes were approved by the membership.
4. Treasurer’s Report – Treasurer Cathi Scriven handed out (copy attached), and gave an explanation of the treasurer’s report. The total amount in our ERPOA budget is $31,251.12. Cathi mentioned that one lot owner has paid all previously owned monies for his lot, but we still have 15 lot owners that are not up to date with their payments. Tom pointed out that the spring grading of our roads for this year has been completed. The summer and fall gradings still need to be done. Weeding along the roads for this year has also been completed. The report was approved by the membership. The treasurer’s report was voted on and approved, and will be subjected to an audit.
Eagle Ranch Property Owners Association Annual Meeting (Con’t.)
5. Road and Bridge Report – Vice president Alan Lucas who is also the head of the Road & Bridge Committee reported on the upgrading of all 3 bridges. Road base has been put back on the Nolan Bridge. Abby Lane has had some road maintenance done to it, since we have several lot owners on that street wanting to build a house within the next two years. The Reba Court bridge approach has been redone, along with drainage problems fixed on one side of that bridge. The question came up of what will be done to the tops of the remaining two bridges. Currently we are looking into several ways of topping those bridges. Standard metal was suggested by Dan Tobin. However the tops of the bridges are not flat and straight metal across there would not be possible. The question was raised as to the safety of the bridge railings and insurance. Cathi pointed out that we have a 1 million dollar liability policy, and she will find out if that policy covers our bridges also. Dan Tobin (a member of the road & bridge committee) contacted several companies for doing our road maintenance, but had no results. Tom mentioned that he and Alan contacted 17 companies, to give us bids for the maintenance contracts, but they had the wrong equipment, no insurance or Pueblo County license, but mostly no reply at all. The contract has been given to Evan’s Earthworks, who is maintaining our roads now and was the only person willing to sign a contract. Ed Scriven mentioned having volunteers to do the road maintenance. Tom told of a ranch where they had a volunteer that did not work out. Tom suggested that it would not be a good idea for volunteers to do that type of work, especially with equipment upkeep being very high. Dan Tobin suggested using a roller to pack down the road base, because ruts in the road appeared just a few days after they were graded. Tom pointed out that we do not have enough road base right now on the roads. Alan suggested that we try to use various materials on certain sections of a road and then observe how the material holds up. We are losing road base because many vehicles travel way to fast on our roads, which forces the base to be pushed off the roads and blows away. Abby Road had several inches of road base put on, due to the upcoming building of houses on that road. It looks good and will not need any more work other than maintenance done to it. Experiments have been done to sections of several roads, to see if the road base holds up better in those areas. The use of a roller pulled behind a truck, to pack down the road base and straighten out the washboard effect, was mentioned again and it will be looked into.
6. Fire Protection – No real progress since last year. Horst mentioned that the plant manager from the cement factory (GCC) had mentioned to a group of people touring the plant several months ago, that GCC is very interested in the environment around the communities close to the factories. He was going to have monthly meetings with the HOAs to talk about that subject, as well as fire protection. However no initiative has been taken by GCC since then to have those meetings. Horst will try to contact the plant manager again to inquire about those meetings. Betty Armbrust expressed a concern about the burning of materials around some of the homes, being a danger of causing a grass fire which could spread to our homes. Cathi pointed out that although we have covenants the county may have different rules that supersede ours.
7. Budget Ratification – The budget was approved 27 to 12, in the mail-in ballots. So the budget is passed.
8. Grazing Rights – The grazing rights to our ranch belong to Red Creek Ranch. However we are going to look into the possibilities of obtaining those rights from them.
Eagle Ranch Property Owners Association Annual Meeting (Con’t.)
9. Board Nominations – There were no nominations from the floor for anyone to serve on the board. So the nominations were closed and Bob Robler made a motion that the current board be approved. That motion was carried. Several members of the board said that this board works well together in all matters that came up over the last two years.
10. Road Committee – Nominations for a new road committee were solicited by Tom. The following people volunteered to be on that committee - Bob Robler, Vernon Wood, Ken Simpson and Dan Tobin.
The meeting was adjourned at 12:40 pm.
Board of Directors
President Tom Ossner
Vice President Alan Lucas
Secretary Horst Armbrust
Treasurer Cathi Scriven
Member-at-Large Tom Atchley
ERPOA Treasurer’s Report
January 1, 2010 - June 26, 2010
Cathi Scriven, Treasurer
Beginning Balance January 1, 2010
Pueblo Bank & Trust
Checking $ 9,433.19
Savings 28,500.48
Total $ 37,933.67 *
Income:
Newsletter ads $ 80.98
One Lot – all past dues and fees since 2008 462.00
2008 Special assessment (10 outstanding) 200.00
2009 Dues (11 outstanding)
2009 Special assessment (15 outstanding) 1,300.00
2010 Common assessments (15 outstanding) 18,500.00
Late fees 275.00
Bank savings interest (1st quarter 2010) 24.60
2010 Special assessment 2,900.00
Total Income $ 23,742.58 *
Expenses:
Bridge repair (contractor) $ 9,581.15
Bridge repair (misc.) 2,921.01
Winter road grading and maintenance 8,249.56
Abby Lane rebuild 5,924.00
Reba Ct. bridge approach and drainage 3,190.00
CO Registration 10.00
Jan. and May Newsletters 349.94
Treasurer - envelopes, labels, postage, mileage 89.47
14 Liens recorded 84.00
Website registration 15.00
Dues check returned 4.00
Federal Income Tax 7.00
Total Expenses $ 30,425.13 *
Ending Balance June 26, 2010
PB & T Checking $ 2,726.04
PB & T Savings 28,525.08
Total $ 31,251.12
* $37,933.67 + $23,742.58 - $30,425.13 = $31,251.12
Eagle Ranch P.O.A.
2010 Financial Report
1-1-10 - 12-31-10
Cathi Scriven, Treasurer
Income
Dues, fees,
special assess: $27,574.00
2008 Dues (4 lots outstanding) $0.00
2008 Special Assessment (12 lots outstanding) $100.00
2009 Dues (11 outstanding) $200.00
2009 Special assessment (13 outstanding) $1,400.00
Late fees paid $350.00
2010 Dues (11 outstanding) $19,100.00
2010 Special assessment (43 outstanding) ** $6,400.00
Lien fees paid $24.00
Bank Interest Savings $80.33
Advertising Newsletter $80.98
Total income $27,735.31
Expenses
Roads/Bridges $45,858.47
Grading, roadbase and repair $32,392.81
Snow removal $0.00
Weed control $1,150.00
Bridges repair $12,315.66
Association $1,315.24
Expenses CO Registration $10.00
Newsletters-printing, mailing, mileage $349.94
Treasurer - envelopes, postage, mileage $128.30
Annual meeting $75.00
Website domain name registration $15.00
Liability insurance $625.00
IRS taxes on 2008 savings interest $7.00
Record Liens/ R.O.L. $101.00
Returned check fee $4.00
Total expenses $47,173.71
Net loss for 2010 -$19,438.40
Bank Balance
1/1/2010
Checking $9,433.19
Savings $28,500.48
Total $37,933.67
12/31/2010
Checking $4,214.46
Savings $14,280.81
Total $18,495.27
Net loss for 2010 ($19,438.40)
** 13 of these have paid so far in 2011
State of the Roads 2011
Last year the board solicited bids for road grading. The response was dismal at best. The few that did respond seemed ill equipped to maintain the roads. In fact one contractor thought he could use his dozer to grade and maintain the roads instead of a blade. Needless to say there was a little disappointment among board members.
The current contractor did offer a proposal for a one, three and five year road maintenance contract. The Board voted and accepted the five year contract. In doing so the rates were reduced compared to the one and three year proposals.
Road grading will be conducted three times a year for the next five years. The road grading will be conducted once in the spring, summer and fall. Expect to see a different road grader during this time. The machine will be a little bigger according to a recent conversation I had with the president of the association.
Throughout the year small projects will be conducted in addition too the road grading. They will generally consist of additional road base added to the eleven miles of maintained road. Shadow Lane will be the primary focus as this was one of the reasons for the special assessment.
If you have an inquiry concerning activity at Eagle Ranch, please contact any member of the Board of Directors, or through The Eagle Ranch Property Owners Association Website at: http://erhoa.org.
Board of Directors
Correspondence to board members, annual dues payments and change of address notices should be addressed to:
Eagle Ranch POA Tom Ossner, President
5000 Nolan Road, Box A-11 719-568-3107 or pres@erhoa.org
Pueblo, CO 81004
Alan Lucas, Vice President Horst Armbrust, Secretary
719-252-7871 or vp@erhoa.org 719-676-2641 or secretary@erhoa.org
Cathi Scriven, Treasurer Tom Atchley, Member-at-Large
719-676-3199 or cathi@erhoa.org 719-676-3232 or mal@erhoa.org
Newsletter Editor: Debby Graham
719-676-2964 or news@erhoa.org
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