2008 Board Meeting

OCTOBER

Eagle Ranch Property Owners Association Special Board Meeting – October 27, 2008

Present – All Members

The meeting opened at 6:45 pm

1. The minutes of the previous meeting were read and approved.

2. Cathi presented a treasurer’s report (copy attached), and some lien and lot information.

3. The new Road & Bridge Committee at this point will consist of Alan Lucas, Dan Tobin, and Bryon Bowers. Alan should email the board members, if there are any changes to the Committee member list.

4. Tom passed out copies of a Red Creek Land Co. letter (attached), about a recent visit by them on our roads and their condition.

5. Snow removal on the various roads was discussed in detail. Also the cost for it and for road maintenance. Alan wanted copies from Cathi of the various costs involved in road maintenance.

6. Tom O. was telling Alan what topics the Road & Bridge Committee needs to address –

• Steel Mill and the water ditch usage and deed to that ditch

• Contact engineers about bridge repair or replacement

7. Discussed the grazing rights to Eagle Ranch

8. Tom A mentioned about his neighbor wanting to put 50 head of cattle on his property.

9. Contact lawyer about grazing and water rights

10. The cement plant visit was discussed regarding fire protection in this area, and the upcoming meeting with all three county commissioners in the courthouse, downtown.

The meeting was adjourned at 7:49 pm.

Board of Directors

President Tom Ossner

Vice President Alan Lucas

Secretary Horst Armbrust

Treasurer Cathi Scriven

Member-at-Large Tom Atchley

ERPOA Treasurer’s Report

October 27, 2008

Cathi Scriven, Treasurer

Beginning Balance July 23, 2008

Pueblo Bank & Trust

Checking $ 856.37

Savings 36,446.15

Total $ 37,302.52

Income:

Dues $ 1000.00

Late fees 125.00

Lien fees 17.00

Special assessment (deposited) 4100.00

Special Assessment (not deposited yet) 900.00

Savings interest 38.05

Total Income $ 6180.05

Expenses:

Roads and Bridges

Road base $ 1727.94

Grading 5023.52

Secretary – tape recorder 72.42

Lien fees 83.00

Total expenses $ 6906.88

Ending Balance Oct. 27, 2008

PB & T Checking $ 9191.49

PB & T Savings 26,484.20

Checks not deposited yet 900.00

Total $ 36.575.69

$37,302.52 + $6180.05 - $6906.88 =$36,575.69

7 lots have not paid 2008 dues ($1400 dues payable plus late fees, and lien fees). Also, 2 lots still owe dues, late fees and lien fees for 2007 ($484.00). One of these property owners (2007 and 2008 owed) has declared bankruptcy. 50 lots have paid Special Assessment for 2008.

SEPTEMBER

Eagle Ranch Property Owners Association Special Board Meeting – September 3, 2008

Present – All Members

The meeting opened at 7:05 pm

1. The minutes of the previous meeting were read and approved.

2. Cathi gave a verbal treasurer’s report, talking about dues, liens and expenditures.

3. Ken stated that he made a slight change to the previous version of the Road and Bridge Committee Resolution. Everone agreed to the change and the Resolution was signed by all the Board members. A copy was given to all mambers, with the original signed copy being attached to these minutes.

4. A change will have to be made to the current list of committee members, as the resolution states that only ONE member from each property can be represented on the committee, where we had 3 husband and wife members currently on that committee. Alan agreed to contact the members to find out who will still be on the Road and Bridge Committee.

5. Ken presented an email (copy attached and to all members), from the GCC of America’s Safety and Environmental Manager. She wants to have a meeting (on October 3rd) to present all that has happened in getting fire protection in this area. This presentation will be given to two of the three County Commisioners, who have agreed to be there. Ken mentioned that by having more of a crowd of people at that meeting, the commisioners might feel more pressure on them, to take some action. Several board members expressed an interest to attend.

6. Board member vacancy – Tom Atchley told Tom Ossner that he would be interested in becoming a board member. At this time noone else seems to be interested in a board position, but the remaining four board members will get together, if any other property owner wants to be on the board.

7. Schedule of Board of Director’s Meetings – After some discussion, it was agreed that the Board should meet on Mondays of every other month, unless there is a reason to have more meetings between the scheduled ones.

8. Ken mentioned that some of our bi-laws and/or covenants may need to be changed, because of legal or other reasons, and that he would be willing to check into what needs to be changed, during this winter season. The general ERPOA membership (at least 62%) has to approve any changes being made.

The meeting was adjourned at 7:38 pm.

Board of Directors

President Ken Simpson

Vice President Tom Ossner

Secretary Horst Armbrust

Treasurer Cathi Scriven

Member-at-Large Alan Lucas

AUGUST

Eagle Ranch Property Owners Association Special Board Meeting – August 11, 2008

Present – All Members

The meeting opened at 7:02 pm

1. Ken presented a draft resolution pertaining to the Road and Bridge Committee (attachment to minutes).

Basically stating that the committee be established.

The point was made by Ken, that the committee can have a sub-committee.

This sub-committee does not have to consist of members that are on the Road and Bridge Committee.

Any approved proposals that are sealed and mailed to the Secretary of the Board of Directors, will not be opened for review, until the next board meeting.

A discussion ensued about the water in the ditch and if it was still being used by anyone. A point that can be pursued by the new Committee.

Cathi brought up the point theat the resolution states that the Board’s Vice President shall be the Chairperson of the committee. A discussion and change was made to the resolution, stating that ‘any member of the Board of Directors’, shall be the Chairperson of the committee.

2. Ken also presented a notice (attached) to each board member, stating his resignation as president of the ERPOA Board of Directors, which is to be effective as of Sept 12, 2008.

3. The bilaws state that the succession to take over the presidents’ position, would be the person who is currently the vice president of the Board of Directors.

The meeting was adjourned at 7:32 pm.

Board of Directors

President Ken Simpson

Vice President Tom Ossner

Secretary Horst Armbrust

Treasurer Cathi Scriven

Member-at-Large Alan Lucas

JULY

Eagle Ranch Property Owners Association Special Board Meeting - July 23, 2008

Present – All Members

The meeting opened at 6:40 pm

1) Cathi distributed copies of the ERPOA Treasurers’ Report from June 14th &

July 23rd.

2) Comments on the minutes of the 2008 Annual Meeting

• Minutes were posted on the ERPOA website, as well as e-mailed to all board members by Cathi Scriven. She had received those minutes from the outgoing secretary of the ERPOA Board of Directors.

• Ken stated that before any meeting minutes can be posted anywhere, they MUST be approved by the Board of Directors.

• Since there were several omissions and mis-stated facts in those minutes, as were pointed out by Ken, the minutes of this years’ annual meeting will be restated by Deborah Graham, who, at the request of Ken, provided secondary minutes of the June 21st meeting.

• One item stated in the meeting minutes was the formation of a ‘Road and Bridge Committee’, consisting of six members. Ken made the following observations concerning this item:

1. As indicated in Article 5, Section 5.2 of the Covenants, only the Board of Directors is authorized, by resolution, to delegate authority to any committee. Additionally, such delegation of authority does not relieve the Board of responsibility for the management of associated affairs.

2. The majority of the current board members felt that the word ‘Committee’ was NOT used in the annual meeting discussion, and definitely not in the relevant motion presented, which in itself, was out of order. Hence, Ken pointed out that the designation of ‘Committee’ is not being recognized by this board at this time.

3. The ERPOA Board has previously designated the Vice President (Tom Ossner) as in charge of road and bridge maintenance.

3) Letter from ‘Road and Bridge Committee’ (attachment to minutes).

• A letter dated July 12, 2008, written by the co-chairmen of the ‘Road and Bridge Committee’ was received by Ken Simpson on July 20th. Ken gave a copy to all the board members for review and discussion at this meeting tonight.

MARCH

Eagle Ranch Home Property Owner Associations

We want to thank Cathy and Ed Scriven for allowing us to hold meeting at their house.

Secretary Theresa Ager was not present. Filling in for Theresa was Nicole Swartwood.

Date: March 10, 2008

Start meeting at 6:35 P.M.

Treasury Cathy Scriven: The association has collected 83 lots paid; four checks have not been deposited. Twenty-four lots still have not paid for this year. Two lots still owe for 2007. Other expense, so far three snow removals this year and the snow season is not over. See full treasurer's report at end of minutes.

The associations’ CD will come due in April 2008 to take out or to roll into another lock term. The board had agreed to put back into savings because of directors’ terms ending this year.

Newsletters, Stamps- Cathy Scriven requested to purchase stamps for the remainder of the year now at $0.41 each before they go up to $0.42 each. We recommended checking first to see if bulk mail is cheaper and if not, we were in agreement to purchase the forever stamp at $0.41 each now for the remainder of the year.

The president would like an update treasury report by the end of March 2008 for the Newsletter.

Vice President-Tom Ossner: Evan Earthworks was the only one to reply to Tom’s request for a proposal on grating and maintaining our roads. Evan Earthworks proposed this: once over (4 passes) $288.36 per mile. Twice over (8 passes) $395.28 per mile with a fuel surcharge if gas/diesel is over $3.50 per gallon. This contract would be good for 2 years. Evan requested a 2-year contract because if he was to continue to help us with the roads he will need to pull his engine and repair it and this will guarantee his money for repairs and the contract will guarantee us the yesterday/last year prices. It is recommended we do twice over on Siegel Way and Nolan Drive because of the high traffic.

We have a verbal contract with Mike and Theresa Ager for the snow removal.

Bridges- There are multiple areas of erosion around Reba Court and Kaitlyn Drive. Tom Ossner and Ken Simpson will call an engineer to make an appointment to see what our options are to repair Reba Court and Kaitlyn Drive bridges.

Shadow Lane- Some how Shadow Lane road did not get the same quantity of road base as the other roads when it was turned over to us, the association. Tom recommended that we start on this road this spring / summer. Because of the interest rates are dropping we have a high chance of these owners wanting to build.

Road Material: Total Material, Labor and Delivery.

Tezak 2000 Ton $31,000.00 Higher Better Quality

Transit Mix 2000 Ton $23,000.00 Good, Standard

Budget- The budget will stay close to 2008 budget. Shadow Lane road base may be a problem in 2009.

Old Business-Directory of Property Owners (Phone Book) - The board will send second notice in Newsletter.

So far the confirmed candidates for 2008-2010 Board of Directors: Ken Simpson, Tom Ossner, Cathy Scriven, and Allen Lucas. The board would like to call a few people and see if they would be interested in being on the board. We need a short paragraph from the individuals about themselves that would be interested in being on the board and this information would be published in the Newsletter.

New insurance contact person: Guy Gardner at State Farm Insurance.

A question that came up: if a property owner puts up a windmill, will San Isabel Electric buy back electricity. We will have to look into this for more information.

Peggy Quintana is a property owner of lot 31. She presented a plan to build a Bed and Breakfast on her lot. She is considering starting with a five-bedroom resort. She mentioned she knew Theresa Ager and of her business. The Board advised her to go to the Pueblo County Zoning and Planning Board and check with their guidelines.

Meeting adjourned at 8:30 P.M.

Next Directors meeting will be on April 21, 2008 at 6:30 P.M. at Ken Simpson’s house.

ERPOA Treasurer’s Report

March 10, 2008

Cathi Scriven, Treasurer

Beginning Balance Dec. 17, 2007

US Bank CD $12,447.72

Pueblo Bank & Trust

Checking 3,199.24

Savings 10,636.53

Total $ 26,283.49

Income: Dec. 17, 2007- Mar. 10, 2008

PB & T Savings interest $ 11.32

2008 ERPOA Dues * 15,600.00

Newsletter Ads 30.00

Total income $ 15,641.32

Expenses:

Roads

Snow removal (3) $ 1125.00

Newsletter & postage 206.25

CO Association registration 10.00

Website upgrade 300.00

Treasurer – dues postage, envelopes 56.11

Pueblo County Clerk – R.O.L. 6.00

Total expenses paid $ 1703.36

Ending Balance March 10, 2008

US Bank CD $ 12,447.72

PB & T Checking 7,710.88

PB & T Savings 20, 062.85

Total $ 40,221.45

$26,283.49 + $15,641.32 - $1703.36 = $ 40,221.45

* 82 lots have paid 2008 dues. Three recent checks aren’t deposited yet, and are not counted in the above income figures. One early payment was included in the December Treasurer’s report. 25 lots have not paid. 2 lots still owe for 2007.