2015 Board Meeting

Eagle Ranch Property Owners Association Board Meeting – September 10, 2015

Present – All, except the Vice President

Location – Ossner Residence

The meeting opened at 6:14 pm

1. Treasurer’s Report – Ken Simpson gave the following Treasurer’s Report –

The reconciled bank balance as of Aug 31, 2015 is $13,379.81. The bank balance as of today (Sept 10, 2015) is

$15,085.60. The reconciled saving account balance as of today is $28,044.55. That gives us a combined balance of $43,130.15. Expenses payable in September in part are $2,083.37 for the final payment of the road grader. The registration for the road grader is $503.91, with an estimated $132.- for stationery Expenses. The road grading cost for labor, fuel and parts comes to approximately $2,200.- to $2,400.-. That brings the total expenses to about $5,000.-. Special Assessments paid to date is 25%, whereas we had 30% in 2014. There is another $8,000.- due to be paid.

Ken handed out a delinquency report to the board members, which showed 18 lot owners to be delinquent, owing a total of $14,338.91. Ken and Tom Ossner talked about circumstances of several lot owners and mentioned that no progress is being made by the collection agency, for the remaining accounts that were turned over to them. They explained how the ERPOA is not getting back all the monies being owed, because of the way that the collection agency is applying their percentage being charged every time that they make a collection. Five more liens are in process and we may have to talk to the lawyer about all of our liens.

2. Covenant Enforcement – Tom talked about the problems with the Sheriff and the lack of cooperation in responding to some of our homeowner complaints. Tom and Bob Robler went over to lot #13 to see who is occupying that lot and they discussed their dealings with the people that were on the lot at the time. A discussion ensued on what it would take to change our covenants, and Bob suggested that those owners interested in changing the covenants, should get a petition with about 30 signatures on it and present it to the board, in order for them to consider taking further action on that proposal.

3. Cathi Scriven Email – Several board members brought along a copy of the email written by Cathi Scriven. She wanted several topics to be discussed at this board meeting. One topic was to warn homeowners about the recent break- ins of a number of homes in our vicinity. She is suggesting that a letter from the board to be sent out to all of our Eagle Ranch homeowners informing them of the break-ins, and to take action in securing their home and be vigil about what goes on around their neighborhood. She is willing to write that letter, but the board agreed that it needs their approval of content before being sent out. Tom will talk to Cathi about this item.

4. Tom’s Truck Usage – Tom stated that his truck has been used in the past and will be used in the future for pulling the wagon containing the water tank that is used to spread water on the roads being graded on our ranch. He stated that the brakes and tires are in need of replacement and he wanted to know if the board would approve being reimbursed for his expenses occurred. Bob and Horst agreed that Tom should be reimbursed, based on how much of the truck’s usage goes to the road grading process. Ken will check his records to find out the cost involved in a previous use of a truck to do the watering on our roads, before Tom’s truck took over that task.

5. Road Grading – Horst mentioned that now that the grader is paid off, will there be someone who can take over the grading for Evan. Tom mentioned that he has an experienced grader operator in mind, who is living on our ranch. A backup operator would be needed. Bob had talked to several of the county road operators, who might be willing to grade our roads on weekends. A watering operator would be needed also and Tom mentioned that the current operator is willing to continue doing so, as well as someone else on our ranch, who expressed an interest.

6. To Do List – Now that the grader is paid off, there are several items that need to be addressed as being done in the near future. One of those is to do the ditches on our roads, with our road grader. Tom talked about possibly raising our assessment costs to cover some of the expenses facing us, especially the cost of road base. Bob mentioned that recycled concrete could be used as road base, to keep the cost down. This is being used by the Highway Dept.

The Kaitlyn bridge abutments also need to be addressed, as well as covering the bridge itself.

The meeting was adjourned at 7:47 pm.

Board of Directors

President - Tom Ossner

Vice President - Ken Martin

Secretary - Horst Armbrust

Treasurer - Ken Simpson

Member-at-Large - Bob Robler