2010 Annual Meeting

Eagle Ranch Property Owners Association Annual Meeting,

held on June 26, 2010, at Fort Sonset in Pueblo

Present – All board members and

11 Lot owners

The meeting was opened by president Tom Ossner at 11:42 am

1. Proxies – With the 11 lot owners present and 25 mail-in proxie votes, we had enough votes for a quoram at this annual meeting. The vote for the 2011 budget and assessment totalling $300.- was approved 27 to 12.

2. Disclosure Statement – The 2010 meeting disclosure statement was read by the president.

3. Annual Meeting Minutes – The 2009 annual meeting minutes were read by secretary Horst Armbrust. These minutes can be read on our website – ERHOA.ORG. The minutes were approved by the membership.

4. Treasurer’s Report – Treasurer Cathi Scriven handed out (copy attached), and gave an explanation of the treasurer’s report. The total amount in our ERPOA budget is $31,251.12. Cathi mentioned that one lot owner has paid all previously owned monies for his lot, but we still have 15 lot owners that are not up to date with their payments. Tom pointed out that the spring grading of our roads for this year has been completed. The summer and fall gradings still need to be done. Weeding along the roads for this year has also been completed. The report was approved by the membership. The treasurer’s report was voted on and approved, and will be subjected to an audit.

5. Road and Bridge Report – Vice president Alan Lucus who is also the head of the Road & Bridge Committee reported on the upgrading of all 3 bridges. Road base has been put back on the Nolan bridge. Abby Lane has had some road maintenance done to it, since we have several lot owners on that street wanting to build a house within the next two years. The Reba Ct bridge approach has been redone, along with drainage problems fixed on one side of that bridge. The question came up of what will be done to the tops of the remaining two bridges. Currently we are looking into several ways of topping those bridges. Standard metal was suggested by Dan Tobin. However the tops of the bridges are not flat and straight metal across there would not be possible. The question was raised as to the safety of the bridge railings and insurance. Cathi pointed out that we have a 1 million dollar liability policy, and she will find out if that policy covers our bridges also. Dan Tobin (a member of the road & bridge committee) contacted several companies for doing our road maintenance, but had no results. Tom mentioned that he and Alan contacted 17 companies, to give us bids for the maintenance contracts, but they had the wrong equipment, no insurance or Pueblo County license, but mostly no reply at all. The contract has been given to Evan’s Earthworks, who is maintaining our roads now and was the only person willing to sign a contract. Ed Scriven mentioned having volunteers to do the road maintenance. Tom told of a ranch where they had a volunteer that did not work out. Tom suggested that it would not be a good idea for volunteers to do that type of work, especially with equipment upkeep being very high. Dan Tobin suggested using a roller to pack down the road base, because ruts in the road appeared just a few days after they were graded. Tom pointed out that we do not have enough road base right now to put on the roads. Alan suggested that we try to use various materials on certain sections of a road and then observe how the material holds up. We are losing road base because many vehicles travel way to fast on our roads, which forces the base to be pushed off the roads. Abby Road had several inches of road base put on, due to the upcoming building of houses on that road. It looks good and will not need any more maintenance done to it. Experiments have been done to sections of several roads, to see if the road base holds up better in those areas. The use of a roller pulled behind a truck, to pack down the road base and straighten out the washboard effect, was mentioned again and it will be looked into.

6. Fire Protection – No real progress since last year. Horst mentioned that the plant manager from the cement factory (GCC) had mentioned to a group of people touring the plant several months ago, that GCC is very interested in the environment around the communities close to the factories. He was going to have monthly meetings with the HOAs to talk about that subject, as well as fire protection. However no initiative has been taken by GCC since then to have those meetings. Horst will try to contact the plant manager again to inquire about those meetings. Betty Armbrust expressed a concern about the burning of materials around some of the homes, being a danger of causing a grass fire which could spread to our homes. Cathi pointed out that although we have covenants the county may have different rules that superceed ours.

7. Budget Ratification – The budget was approved 27 to 12, in the mail-in ballots. So the budget is passed.

Grazing Rights – The grazing rights to our ranch belong to Red Creek Ranch. However we are going to look into the possiblilities of obtaining those rights from them.

8. Board Nominations – There were no nominations from the floor for anyone to serve on the board. So the nominations were closed and Bob Robler made a motion that the current board be approved. That motion was carried. Several members of the board said that this board works well together in all matters that came up over the last two years.

9. Road Committee – Nominations for a new road committee were solicited by Tom. The following people volunteered to be on that committee - Bob Robler, Vernon Wood, Ken Simpson, and Dan Tobin.

The meeting was adjourned at 12:40 pm.

Board of Directors

President - Tom Ossner

Vice President - Alan Lucas

Secretary - Horst Armbrust

Treasurer - Cathi Scriven

Member-at-Large - Tom Atchley